Events

Create an event, in a place or online, once or repeating; say you are going, be reminded, share it, and run it as the host.

Finding events

In the Market, tap Events. The soonest comes first. Choose Today, This weekend or Next 7 days.
In the Market, under All, an event is listed again once, under Today, the day before it starts, and then sinks like any other post. A weekly event comes back once a week.
On the Map, events are purple pins. On the phone, tap Events to see only them. In the web app they are always there, and the date chips narrow them.

Your events

In the Market, tap ★ For You. Your events is the first thing on it: everything you have said you are Going to or Interested in, soonest first. Tap one to open it.

It is only there when you have something coming up, and it holds only your own answers — nobody else can see it.

Going

On an event, tap Going or Interested. Tap your choice again to clear it.

When you are Going:

you can read the host's Note for people who are going, once the host lets you in, where the host chose that;
you can open the event chat. See "Event chat";
for an online event, you see its Link to join and a Join button, on the same terms as the note.

Tap the event to see everything, and Show on map. On the phone it opens your maps app. In the web app it shows the place on the Map.

Being reminded

When you are Going or Interested, the event shows Remind me and how long before it starts you will be told — 1 day before (your default) until you change it.

Tap Change to pick 1 week before, 1 day before, 2 hours before, 1 hour before or 30 minutes before. You can tick more than one.
Tick nothing to get no reminder for this event.
Then tap Save for this event. A tick is not saved until you do.
Tap Use my default to hand it back to your usual choice.

To change your usual choice for every event, see "Notifications".

Reminders come as alerts on your phone, with your Marketplace alerts, so they stop if you switch those off. You are never reminded about an event that was cancelled or has ended, and never about a time that had already passed when you said you were coming.

Telling someone about it

Open the event and tap Share. Your phone's usual share sheet opens with the event's name, when it is, where it is, and a link. On a computer, the link is copied for you to paste.

Anyone who taps that link opens the event — in the app if they have it, in the web app otherwise. Someone who is not in your community lands on its join page. In a web browser, the global community shows them the event first, as a visitor sees it, and opens it again once they have joined.

Where your community allows it, the event also has Share outside the community: a link that shows someone who isn't a member this one event for 7 days, without anyone's name or face, and without the place you typed or the private note: only roughly where it is and when. See "Browsing the Market" for what it shows and how to stop it.

Where you can invite people, the event also has Invite and share: one invite for one person, which brings a friend into the community and, once they have joined, to this event. See "Browsing the Market" for how it works.

Putting it in your calendar

Open the event and tap Add to calendar.

On the web app, a calendar file downloads. Open it and your calendar offers to add the event.
On an iPhone, the same file is handed to your phone, which offers Add to Calendar.
On Android, Google Calendar opens with the event already filled in. Check it and save.

The entry carries the name, the time, the place and the link back to the event. If the host later changes the time, your calendar does not change with it — the app will still remind you, and the event itself always shows the new time.

Creating an event

On Commons, tap Start something (on the phone, the round + button) and pick Event. Or tap + ADD POST on the Market tab or the Map, then Event.
Title, and when it Starts. Ends is optional; it is 2 hours later unless you change it.
Times are in the event's own time zone, taken from the pin. When that is not your own zone, a line under the times names it. Tap Change beside it if it is wrong.
Repeats: choose how often it comes round, such as every week on that day or once a month, or leave it at Does not repeat. Until is optional: leave it blank and the event repeats until you cancel it.
Choose At a place or Online. For an online event there is no place and no pin: add a Link to join instead. Only you and the people going see it (where you let people in, only the people you let in). Its times are in your own time zone, and everyone else sees them in theirs, marked your time.
Place name, like "Town hall".
Put the pin on the map: tap the map, search Find an address, or tap Use my location. Tap Approximate (~100 m) if you do not want the exact spot shown. See "Where your pin goes".
A Description, and at least one Photo (every new event needs a photo).
Note for people who are going: everyone who taps Going sees it, unless you tick Only people I let in see the note and chat (ticked to start with on the global community, where anyone can join in a minute): then only the people you let in see it, and the event chat. A good place for the exact address or a gate code; the place name is for everyone.
Who can see it: your whole community, or one group.
If you keep a project or enterprise or are a convenor of a group, Post as lets you post the event in its name. A group hosts for its own members only; an enterprise hosts for the whole community, so an enterprise event is never group-only.
Tap Create. Your event is in the Market and on the Map.

In the web app the title box is What's happening, the pin buttons are 📍 My location and 📌 Drop a pin, and the last button is Create Event.

You can have 5 upcoming events at a time. A group's events count against the group, and an enterprise's against the enterprise.

If you are an owner or admin of your community, you can have as many as your owners' Owner and admin limit allows instead: 100 unless an owner changes it. It counts the same way, and it goes with the role: if you stop being an owner or admin, the 5 apply again at once.

Running your event

Open your event. As the host you can:

see Who's going, and let people in: Let in beside a name (tap again to take it back), or Let everyone in. Your own friends are let in as they tap Going. If you untick Only people I let in see the note and chat, everyone going sees the note and the chat so far, and the chat says the host opened it;
Edit event. If you change the time or the place, everyone going is told;
Copy to a new date, to run it again;
Cancel event, then confirm (Cancel event again on the phone, OK in the web app). Everyone going can see it is cancelled, and its chat becomes read-only.

Showing your event on the global community

On a local community, an event at a place can also show on the global community, so people who aren't in your community yet can find it. It is off unless you turn it on: tick Also show this on the global community when you create the event, or open the event and tap the same words.

Your phone or your web browser posts your own copy there, with your own key, if you are a member of the global community. Your community's server has no part in it and isn't told.

What shows: the title, your words and photos, the times, and a rough area of about 10 km.
What doesn't: your name, the place name, the exact spot, and the note for people who are going. Nobody can message you from it.
Where it says it's from: from your community's name, with Ask to join, as long as your community is in the directory. If it isn't, the event shows without a name, and the app tells you once.
Going: there is no Going on the copy and no chat. People are told To go, ask to join your community, and join to see the rest.

An edit, a new time, a cancelled date and Cancel event follow onto the copy from your phone or browser. If it can't reach the global community, it tries again later. Stop showing on the event takes the copy down, and so does moving the event online. A copy still counts as one of your posts there, and if nothing of yours can look after it any more (say you got a new phone), it comes off after 90 days without a change; until then you can remove it yourself from your posts on the global community. Holiday mode on your own community takes the copy down, and your phone or browser puts it back up when you're back. Holiday mode on the global community doesn't hide a copy, because that would show it is yours: use Stop showing.

Repeating events

A repeating event shows ↻ and how often beside its date, such as Every Friday or Monthly on the 16th. Its card shows the next date; open it to see Next dates.

If you host it, each of the next dates has:

Cancel this date: that day only is cancelled. Everyone going that day is told.
Change this date only: that day is cancelled and you make a one-off on another date.
Bring it back: a cancelled date is on again.

Cancel event cancels every date, and its chat becomes read-only. Until then the chat stays open between dates, up to the last date; with no Until, it stays open until you cancel the event.

The same guide is in the BeanPool app, and works there without a connection: open Settings, then "Help & how it works" under BeanPool. Every other rule, guide and manual is in the Help Centre. Guide version 165.